5 Email Security Tips to Protect Your Business

Phishing or phishing is the number one threat to email security.

Phishing is a common type of digital email scam. This is a form of social engineering where a hacker tries to trick an employee into believing that the email is from a trustworthy source. Phishing messages usually include a call to action: it’s a form of marketing. Except for those deceptive calls to action, they usually include clicking on a malicious link or exposing sensitive company data to strangers.

And like all other marketers, hackers use creative techniques to improve the conversion rates of their scams. The more misleading the email, the higher the conversion rate. This is why phishing emails are sometimes hard to spot. Here are some examples of phishing emails:

  • Account verification scam. You may receive a fraudulent email that looks like this: “Due to a recent security threat, we are asking you to verify your account by logging in using the link below. If you do not, your account will be permanently deleted.”
  • Fake invoice scam. Hackers can send emails that say something like: “We still haven’t received your payment for our services. Please use the link below to complete the transaction.”
  • Spear phishing. This is a more advanced and customized form of phishing that requires hackers to research your business. For example, an employee will receive an email that appears to be from a specific co-worker, asking them to visit a site or disclose information.

Here are the top email security recommendations

Falling into the phishing trap can expose your business to serious data breaches and malware. These five email security tips will help protect your business from phishing and other forms of cybercrime:

1. Organizing phishing awareness training sessions

Emails are usually hacked due to employee negligence and lack of knowledge. Thus, the number one way to enhance email cybersecurity is to make employees aware of the main threat: phishing. All employees should receive extensive training to recognize and avoid phishing attempts. The main points to be covered here are:

  • Learn the main phishing methods
  • Be wary of unusual requests
  • Never click on unknown links you received via email

Once employees become aware of these precautions, the likelihood of your company falling victim to phishing emails will actually drop sharply.

2. Use two-factor authentication

This is a simple yet very effective way to secure your emails. By simply linking your smartphone and email, you make your account more secure against hackers. So even if passwords are leaked to your email accounts, no stranger will be able to access them without accessing the device they are associated with. Two-factor authentication must be enabled for all important business accounts, not just email accounts.

3. Avoid checking email while connected to public Wi-Fi

Public Wi-Fi networks pose significant risks to email security. If it’s not encrypted (as is often the case), anyone can connect to the same network. And you never know when the hacker will be that person.

If a hacker intercepts your connection to an unencrypted public Wi-Fi and grabs your email login, they can steal your email account password. It is best to avoid networking altogether. Public Wi-Fi. However, if you need to connect to it, never transfer important data through it.

4. Encrypt company emails

Encrypting company email with security software is a great way to fend off hackers. Encryption ensures that the only people who can view email messages are the sender and the recipient. If a hacker intercepts an employee’s Wi-Fi connection or email account, they won’t be able to see any sensitive data.

5. Use strong passwords for email accounts

Strong passwords are the backbone of account security. However, companies often fail to secure their emails with strong passwords. If your company is in this situation, you should know that the simpler the password, the easier it is to hack, especially by brute force attacks. Brute force attacks happen when hackers try to guess a password by flooding your account with thousands of attempts.

To protect your work email from such attacks, make sure everyone in your company secures their passwords. Secure email passwords are:

  • long
  • Complex
  • Consists of different types of characters
  • Unique (never reused with other accounts)

These points are crucial if you want to ensure the security of your business. However, passwords that are difficult to crack are also difficult to remember. And the last thing you want is to make your account secure so that you can’t access it yourself.

Fortunately, NordPass Business Password Manager is here to help you. If everyone in your company used it for their accounts, their emails would be safe and they wouldn’t have to scratch their heads trying to remember their passwords.


Email account security is not guaranteed. And while platforms like Gmail or Outlook do their best to keep their users safe, it can be easy to fall into hacker networks if you don’t protect your account effectively. By following these 5 email security tips, the chances of your work emails getting hacked will be much less, as hackers will turn to more

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