Do you feel overloaded and stressed? Is your career in the doldrums? Learn to delegate! All too often, managers find it difficult to let go of client work or core tasks and successfully delegate them to their team. However, delegation is an essential part of a successful organization…
Benefits of successful delegation
Delegation can lead to tangible and intangible benefits for businesses, including savings time and money and reducing burnout. Studies have shown that poor delegation can have the opposite effect; Increased burnout, delay, and frustration of employees.
Delegating tasks successfully will only benefit you because:
- frees up precious time;
- It helps you to develop your people;
- allows you to better understand their strengths and weaknesses;
- Motivates team members to perform.
Few people are still able to take the initiative and assign tasks or responsibilities, for several reasons:
- They think it would be faster to do it themselves:
- They are afraid to dump their work on others
- They don’t want to lose control
- feel threatened.
However, delegation can only be a win-win situation when it is done in the right way.
To ensure successful delegation, follow some key guidelines.
Know what to delegate
Delegating allows you to share your workload with members of your team so that you have more time to focus on tasks that require your specific set of skills and expertise. It is important to identify tasks that only you can do, as well as other tasks that best match your skills.
learn to let go
The second most important principle of successful delegation is the ability to let go. From the very definition of delegation, it is only useful if the manager can free up time to focus on higher level tasks such as leadership and strategy development for example.
You need to get to the level where you can trust your team to complete the tasks as you want or better yet without your interference. After all, you’ve already hired the best talent and picked the best person to take on the job.
Choose the right person
To mitigate setbacks or disappointments, ensure that the delegate has the skills, background, and operational information necessary to perform the tasks successfully. It is important that you feel comfortable with the expected performance of the rep. Think about the projects this person has done in the past. Ask yourself, “Has this person successfully demonstrated their ability to take on this new task?” If your answer is yes, then you are on the right path.
Explain the “reason” for the task
It is always tempting when delegating the task to skip the “why” behind a project and dive straight into the “what” of the project. This is a big mistake. It is important to start by explaining the big picture: the purpose of the project and how it plays a role, however small, in all the things that enable your organization to serve its mission. Hosts need to know why the work they are required to do is important.
Set clear expectations
This step involves developing an action plan to teach your team members how to complete the new tasks assigned to them.
With this in mind, when delegating a task:
- Explain in detail the desired result;
- Set clear expectations about what you envision;
- Explain how the task fits into the big picture.
- Define the criteria for measuring success: This should not only give team members an unbiased way of seeing the outcome, but also allow them to track their performance and make changes, so that they are in the best position to get great results.
Finally, don’t forget to give your employees some of the structure and resources they need to succeed.
Have patience and understanding
Growing an employee in a new job is a lot like raising children. You should always be prepared to make mistakes, because they will surely happen. You have to be patient as they grow and realize that they are young and likely to make mistakes that you wouldn’t.
However, with the right amount of guidance, children will grow up and be able to manage their own affairs.
Likewise, with delegation, you might think that you can do it better and faster on your own.
But as a leader, you think about the future and the implicit effects of this new skill your team is learning on your long-term business goals. Remember that even though you are authorized, you are still responsible for the results of the task.
As mentioned, delegation is beneficial to both management and employees. completely ! But delegating certain tasks is not only the process of eliminating any other additional burden on others, but an opportunity to develop employees, management and the entire company. As such, don’t fall into the trap of over-delegating certain tasks so that it is out of everyone’s best interest!
At first glance, delegating may seem more difficult than it’s worth. However, by delegating tasks effectively, you can increase your team’s productivity and skills. For effective delegation, choose the appropriate tasks to delegate, identify the best people for the job, and support them through the process.